7 Routines for Super Productive Music Teachers

I’ve always loved setting big goals (and then achieving them!) but I’m starting to realise that creating positive routines is even more effective. We all know how important it is to cultivate a good practice routine, so it makes sense to use the same strategies in our studios. Adopting these weekly routines for productive music teachers will definitely make your life better!

Maintaining routines isn’t easy, but even if I only manage to complete a couple of these tasks each week, I know my music studio (and life!) is going to be a lot more organised and productive.

Check Your Schedule & Appointments

Make sure you have a master calendar or planner where you can record all the appointments and events you have scheduled through online calendars, Facebook events, emails, school newsletters, paper invitations…

I use Google Calendar for keeping track of what’s happening over the next few months (it syncs with Facebook events, Music Teachers Helper, and My Music Staff to make life even easier).

Action Step: look through your calendars and notices for any appointments or events happening this week, then make sure they’re all included in your master calendar.

Read More: 6 Genius Organising Tools for Music Teachers

Write Down Your Weekly Tasks

Getting into the routine of writing down your weekly (or daily) tasks makes it so much more likely that you’ll A. remember them, and B. complete them.

Whether you prefer to organise your thoughts via paper or digital, there are so many planning options around you’ll definitely find one that suits you. Although I love Notion for staying organised, I need a paper planner for keeping track of my many (many!) lists and goals. I love using a bullet journal, and a regular notebook for a daily task list too.

Action Step: make a list of your top tasks in your planner, then add any specific tasks to your daily or weekly to do list.

Schedule Marketing

Regular marketing is so important for a thriving music studio, but it’s easy to forget about it until we have spaces to fill in our lesson schedule! Instead of ignoring marketing unless we really need it (guilty!) it’s a much better idea to focus on regular updates.

If you’re not sure what needs your attention, then pick something from this list:

• Write a newsletter to your current students
• Schedule a week’s (or month’s!) worth of posts on you studio Facebook page
• Update one page on your studio website
• Ask a former or current student for a testimonial
• Update a business listing you have on another website
• Update your marketing plan

Action Step: choose one or two marketing tasks, schedule some time and get them done!

Get Ahead with Lesson Planning

There are so many elements and activities to include in music lessons, and trying to fit everything into a 30, 40 or 60 minute block is a challenge! Having an effective method for planning lessons makes everything easier, and means that you’re more likely to find the time to cover everything you need.

Action Step: write down a couple of activities to try with each of your students this week.

Read More: How to Streamline Lesson Planning

Prepare Teaching Resources

Does this sound familiar? You come across a great new resource or activity that sounds perfect for one of your students, save it (to Pinterest, Evernote, or your computer) then promptly forget about it. By making a regular time to review, and then actually prepare the amazing new resource, you’ll be able to use it with your students this week!

Action Step: check through the resources you’ve recently saved and choose one. Download/print/laminate/work out how to use it, then have it ready to go for your first lesson of the week.

Update Your Studio Accounts

Confession: once I avoided reconciling my studio accounts for a whole year! I use (and love) Zoho Books, which is connected to my accounts and automatically uploads transaction details, so a lot of the work was already done for me. But tax time was a lot harder than it needed to be!

Since then I make the effort to look over my accounts every week (or so!) and keep on top of entering any payments, invoices, and receipts.

Action Step: check your transactions for the previous week, then reconcile (or enter the details) in your accounting software.

Read More: 6 Strategies for Mastering Music Studio Finances

Plan Dinners for the Week

Working out what to have for dinner every. single. night is one of my least favourite parts of being an adult. Planning meals in advance definitely makes this more bearable, but I’m always looking for ways to make it even easier. Here are a few ideas to try:

• Have themed cooking nights (like Taco Tuesday or Friday Pizza)
• Share cooking duties with other family members
• Get ahead with some meal prep on the weekend
• Learn to love your slow cooker
• Join a meal subscription service

Action Step: grab your planner and write down what you’ll be having for dinner every night this week.

Key Takeaways

If you want to get started with a new habit in your music studio, choose one that will have the most positive impact:

• Check your schedule and appointments (for being more proactive and prepared)
• Write down your weekly tasks (for recognising priorities and keeping on top of deadlines)
• Schedule marketing (for making connections with new students)
• Get ahead with lesson planning (for more intentional lessons)
• Prepare teaching resources (for having everything you need ready to go)
• Update your studio accounts (for staying on track with finances)
• Plan dinners for the week (for calmer evenings)

Trying to do every single one of these habits for productive music teachers every single week isn’t the most realistic approach. However! Doing even one of them for even one week will definitely make you more organised.

---

Remember to check out the Resource Library for more fun and practical music lesson resources, including games, activities, worksheets, and original sheet music.

---